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The project scope management knowledge area is defined by the processes that limit and control the work included in a project. These processes ensure that all the work of the project is included. Processes in this knowledge area include the initiation process as well as all the processes related to the scoping of the project. Each process has a set of input and a set of output. Each process also has a set of tools and techniques used to convert input into output.

Reference Material to Study




What to Study?




Key Definitions


Scope
The sum of the products and services to be provided in a project.

Product Scope
The features and functions that are to be included in a product or service.

Project Scope
The work that must be done in order to deliver a product with the specified i features and functions.

Scope Change
Any change to the project scope.

Scope Change Control
Controlling changes to project scope.

Scope Definition
Decomposing the major deliverables into smaller, more manageable components to provide better control.

Scope Planning
Developing a written scope statement that includes the project justification, the major deliverables, and the project objectives.

Scope Management
A plan which describes how project scope will be managed and how

Plan
Scope change will be integrated into the project. Includes an assessment of how likely and frequently the project scope may change and a description of how scope changes will be identified and classified.

Scope Statement
A documented description of the project as to its output, approach, and content. (What is being produced?, How is it being produced?, and What is included?)

Work Breakdown Structure (WBS)
A deliverable-oriented grouping of project elements which organizes and defines the total scope of the project.

Work Package
A deliverable at the lowest level of the work breakdown structure. A work package may be divided into activities.



Scope Management Processes


Initiation



Scope Planning

  • Process Group: Planning
  • Input includes: the product description; project charter; constraints, and assumptions.
  • Methods used: product analysis; benefit / cost analysis; identifying alternatives, and expert judgment.
  • Output includes: scope statement; supporting detail, and scope management plan
  • The process of developing a written scope statement as the basis for future project decisions.
  • The scope statement forms the basis for an agreement between the project team and the project customer by identifying the project objectives and major project deliverables.


Scope Definition

  • Process Group: Planning
  • Input includes: scope statement; constraints; assumptions; and historical information.
  • Methods used: work breakdown structure templates (or WBS from a previous project) and decomposition (subdivision).
  • Output includes: work breakdown structure
  • The process of subdividing the major project deliverables into smaller, more manageable components.


Scope Verification

  • Process Group: Controlling
  • Input includes: work results (completed or partially completed deliverables, incurred or committed costs, etc.), and product documentation (plans, specifications, technical documentation, etc.)
  • Methods used: inspection (measuring, examining, reviewing and testing to determine if results conform to requirements)
  • Output includes: formal acceptance
  • The process of formally accepting the project scope by the stakeholders (sponsor, client, customer, etc.)


Scope Change Control

  • Process Group: Controlling
  • Input includes: WBS, performance reports, change requests, and the scope management plan.
  • Methods used: a scope change control system; performance measurement techniques; and additional planning.
  • Output includes: scope changes; corrective action, and lessons learned.
  • The process of controlling changes to project scope.


Scope Management Concepts


Work Breakdown Structure

  • An output of the scope definition process. Used as input into the scope change control process.
  • Developing a WBS (from Infotech notes):
    1. Identify major issues.
    2. Break down each issue into smaller deliverable units.
    3. Subdivide deliverables into measurable units.
    4. Define each work package as sub-contractable units of work.
    5. Review for patterns and anomalies.
    6. review again.
  • Developing a WBS (from Project Planning, Scheduling & Control by Lewis):
    1. What tasks must be done?
    2. Who will do each one?
    3. How long will each task take?
    4. What materials / supplies are required?
    5. How much will each task cost?
  • Examples of names of WBS structure levels:
    1. Program
    2. Project
    3. Task
    4. Sub-Task
    5. Work Package
  • See PMBOK'1996 pgs. 54-55 for examples of WBS's.


Work Package

  • The lowest level of a WBS.
  • Work packages are further broken down during the Activity Definition Process. (part of Time Management)


Scope Management Plan

  • A subsidiary element of the overall project plan.
  • Describes how project scope will be managed.
  • Describes how scope changes will be integrated into the project.
  • Should also include an assessment of the expected stability of the project scope.
  • Should also include a clear description of how scope changes will be identified and classified.


Sample Questions

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There are 47 questions related to project scope management. Simply click the 'All Questions' link in order to go to them.

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Following is a list of the questions and the general subject of the question. Click the number in order to go directly to that question.

[1] WBS
[2] Scope Management Processes
[3] Terminology
[4] WBS
[5] WBS
[6] Change Requests
[7] Terminology
[8] Scope Management Processes
[9] Scope Management Processes
[10] Scope Management Processes
[11] Documentation
[12] Terminology
[13] Scope Management Processes
[14] Scope Management Processes
[15] Scope Management Processes
[16] Terminology
[17] Terminology
[18] Tools and Techniques
[19] WBS
[20] Terminology
[21] Terminology
[22] WBS
[23] WBS
[24] Terminology
[25] Terminology
[26] Terminology
[27] WBS
[28] Terminology
[29] WBS
[30] Terminology
[31] Terminology
[32] Tools and Techniques
[33] Tools and Techniques
[34] Terminology
[35] Scope Management Processes
[36] Tools and Techniques
[37] Tools and Techniques
[38] WBS
[39] Tools and Techniques
[40] Terminology
[41] Tools and Techniques
[42] WBS
[43] WBS
[44] Tools and Techniques
[45] Tools ad Techniques
[46] Tools and Techniques
[47] Tools and Techniques

Answers

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